Use this wizard to use the absence records of the Personnel module to suggest the statutory sickness payments for the current pay period.
If a full HR implementation is not available — because absence records are typically maintained as a personnel function, there will be no information available to review and in this case this wizard is of no benefit because it will fail to recognize any potential payments.
If absence records are available, it is recommended that this facility be used to avoid the duplicate entry of these details in order to manually create the sickness payments for the same period of absence.
You must complete three pages of information before you can run the wizard.
The first page of the wizard requests the payroll template to be analyzed. This process only reviews the absence records for employees associated with the selected template. You must select a template for the process to continue.
From (Start Date)
The second page of the wizard requests the start date of analysis. Only absence records starting after or including this date are considered. The field defaults to the start date of the current pay period for the payroll template you select on the first page of this wizard.
You can change the default, but care should be taken to analyze consistent time frames, such as a whole pay period.
To (End Date)
The third and final page of the wizard requests the last date of analysis. Only absence records ending on or before or including this date are considered. This field defaults to the end date of the current pay period for the template you select on the first page of this wizard. You can change the default date. You must specify a date greater than the date accepted on the previous page of this wizard.
After you provide all the details, click Run to start the wizard. After you confirm the details, the system reviews all absence records that satisfy the criteria provided and suggests any potential payments.
You should consider the following when you use this wizard:
- Only absence records of a suitable type can be examined in this process (holidays are also recorded as types of absence). The appropriate absence records to review are determined by a payroll parameter control, which describes which absence types to consider.
- If you are operating a relatively new implementation, it is unlikely that you will have any records of previous sickness payments. When suggesting new payments, the system might recognize periods of absence as new sickness periods and subtract the defined number of waiting days (as provided in the payroll module parameters). This might be incorrect if linked periods of absence have been processed in a predecessor system. It is suggested that you use this process only when an adequate payment history is available.
- The payroll module parameters and HR Record controls regarding statutory sickness payments are accessed to control the legitimate recording of these payments, just as if they were being entered manually.
- If a sickness payment is successfully proposed (SSPP payroll code), a transaction is created in the current payroll working file and audited as a standard payment creation facility. No specific audit report is produced describing the results of this isolated process, although the standard audit facilities recognize the creation of a new payment.