Use this window to view existing SSP payment entries in an employee’s working file, and to create, modify, or remove entries from an employee’s working file.
Click New to create entries. Alternatively, you can use the Suggest SSP wizard by clicking Payroll > Functions > Suggest SSP.
You can arrange the display of the data by using the workbench to move, sort, and group the data.
You can change the status of payments. Highlight the payment or payments in the grid, select a different status from the Status drop-down list, and click Change.
New, Edit, Delete, View, Close
Depending on your access permissions, you can use New, Edit and Delete to change the contents of the working file.
Click Close to close the Working File window. The software desktop is displayed.
When you click New to create an entry, or click Edit to edit the details of the selected SSP payment, or click View to view the details, the Working File window is displayed. The window contains the following fields.
Type, or click the lookup button to select, the employee reference.
Type the date of the first day of the period of absence, or click the lookup button and select the date from the calendar.
Type the date of last day of the period of absence, or click the lookup button and select the date from the calendar.
The purpose of this check box is to determine if the entered period of absence is the continuation of a previous period of absence already recorded. For the purposes of paying for a continuous period of absence across a number of pay periods, the system must know if this is a new period of absence. The Payroll module’s SSP parameters are consulted to determine the linking period (days) between periods of absence. If the duration between this absence record and the last period of absence is greater than the linking period, the Linked ? check box is selected; otherwise, it is clear.
If the absence is not linked, the number of waiting days defined in the Payroll module’s SSP parameters are deducted from the number of days sickness reflected by the period of absence.
The number of days’ sickness is calculated by consulting the qualifying days of SSP from the payroll details of the selected HR record. This describes which days of the week qualify for SSP. The system can subsequently determine the number of valid SSP qualifying days in the range of dates entered. If the absence record is the continuation of a previously defined absence period, the waiting days are not removed from the total.
The Linked ? check box is provided to enable you to manually override the system’s view of the linking criteria. This is required when operating a relatively new system, when the details of previous periods of absence are not available. The system might consider that it is not part of a previous period of absence, because it does not have any knowledge of the previous absence records.
This is the setting of the Deduct Payment check box.
When you create an SSP entry by using the Suggest SSP wizard, the setting for this check box is taken from the employee’s HR record. If you create or edit an entry by using this window, you can change the default taken from the employee’s HR record.
After you click Save to save the details described above, and close the Working File window, the SSP record is calculated in accordance with the weekly rate (Prevailing Rate) defined in the Payroll module’s SSP parameters and the number of qualifying days per week defined for each employee, as described above.