The following examples describe some instances where you might group some payroll codes and set up the payslip to show a summary entry for the group. The first example is about statutory sick pay and it also illustrates the different ways in which you can show entries on a payslip. The second example is about grouping overtime codes.
Example 1: statutory sick pay (SSP)
For SSP, you might decide to group together the basic salary payroll code and the SSP deduction (offset) code (such as SSPD) in the same item group, and specify that the SSP deduction be shown on the payment side of the payslip. To select which side of the payslip a payroll code’s transaction appears on, you select Payroll > Module Setup > Payment/Deduction, select the payroll code, click Edit, and then select the payslip side on the Calculation tab. An employee with a salary of £1000, SSP of £100, and an SSP deduction of £100, shows the following entries on the payments side of the payslip:
If the salary and SSP deduction are not grouped, and the salary and SSP payments are set up as payments, so they appear under the payments column on the payslip, and the SSP deduction code is defined as a deduction, so it appears under the deduction column, the entries appear on the payslip as follows:
Salary 1000 SSPD 100
If the SSP deduction payroll code is set up to appear on the payments side of the payslip, the entries appear as follows:
Example 2: overtime
You might decide to group overtime payroll codes into one item group, and use that grouping to show one entry for all overtime on the payslip. You might have codes for overtime (OVT), overtime at time-and-a-half (OVT15), and overtime at double time (OVT2) and group them all in an item group called OVTA. You can select the Use Grouping check box to show the total overtime in one entry.