Use this tab to specify the sickness details for the selected employee.

These data items control the processing of SSP for the selected employee. Although the rules for sickness payments are fixed, there are variations for circumstances — such as the number of days the employee works in a typical week.

You can set sickness-related defaults for the new HR records you create for employees by using the fields on the Sickness tab in the Module Definitions window, but you can use this window to override some of those settings for the currently selected employee.

Statutory Sick Pay


Select this check box to exclude the selected employee from SSP payments.

If the implementation of the system is relatively new, the system is not aware of any previous sickness payments recorded in a previous system. In this instance, the system is unable to recognise if the employee has exceeded the annual weekly allowance, and so this manual override might be necessary to ensure no further payments are entered or proposed.

Deduct Payment

Select this check box to include SSP payments in the gross pay for the selected employee, and a corresponding deduction is recorded to allow the SSP value to be recovered. The value of the SSP transaction is subsequently included in the statutory documentation produced at the end of the tax year, but no payments are actually made because the occupational rules supersede them.

Part of your occupational plan might require you to pay some of the sickness under the occupational guidance, such as full or half pay, but a remaining residue might be outside this and might need to be paid to the employee as a direct statutory sickness payment. Careful management of this identifier is required to ensure the correct progression from occupational to statutory payments.

Qualifying Day(s)

Use the qualifying mask to record which days of the week the employee usually works. These are the days that qualify for SSP in the event of sickness. This is integral to the calculation of an applicable daily rate.

The number of qualifying days is automatically calculated as you select the check boxes for the days in the mask.

Occupational Sick

Refer to the Occupational Sickness module help for more information on this module.

The following fields should be used only when you want to inform the system of an employee’s sickness absence and there are no absence records for the sickness period for the selected employee.


Select the occupational sickness scheme for which the selected employee qualifies.

Start Date

Select the start date of the sickness absence.

End Date

Select the end date of the sickness absence.

Used (Days)

Type the number of days of sickness.