Recruitment – Workflows

Workflows

A workflow is an automated process built into the system that frees up your time and gives you an auditable record of activity. Recruitment workflows help you maintain a record of recruitment activity, keeping candidates informed and setting triggers for appropriate action at whatever stage of the process you choose.

The Workflows provided with your Recruitment module provide a way to keep all parties involved in the lifecycle of the Vacancy as Candidates progress through the stages.

Workflow > Processes

Selecting the Processes option in the Workflow module will display the maintenance screen listing all the existing workflow processes showing their code and description. From here new Workflows can also be added

The workflow module uses the term Workflow Process to describe the procedure which triggers the first action to be performed.

Workflow > Actions

The term Workflow Action is used to describe the operation which is to be performed when the process occurs. This could be something like sending an email, producing a Word document such as a letter

Please refer here for further information regarding Workflows.

By default, the Recruitment module provides the below Workflows as standard.

Vacancy
Submission of Vacancy Request
Approval of Vacancy Request
Decline of Vacancy Request
Closing Vacancy Request
Candidate
Submission of Job Application
Change of Stage Approved for first interview
Change of Stage Approved for first interview
Change of Stage Approved for second interview
Change of Stage Approved for provisional offer
Change of Stage References requested
Change of Stage Acceptable references received
Change of Stage Acceptable references not received
Change of Stage Rejected after 1st interview
Change of Stage Rejected after 2nd interview
Change of Stage Rejected as unsuitable