Revising employee holiday allowances

Employee holiday allowances that have been created by the system can also be revised by the system when an employee’s terms and conditions change.

Typically a change of terms and conditions will be reflected by creating a new employment history record.  Enter the end date of the existing employment history record and change the status to Historical.  After having saved the record, click Holiday on the employment history screen which will invoke the holiday allowance wizard which will in turn revise the current holiday allowance (note that there is no need to run the holiday allowance wizard system does this for you automatically if you are running version 2.11 or greater).

If the employee remains with the organisation, create a new employment history record (note that this can be done by clicking Copy from the historical employment history record), change the terms, particulary the start date.  After having saved new the record, click Holiday on the employment history screen which will invoke the holiday allowance wizard which will in turn create a new holiday allowance record based on the new employment history record (note that there is no need to run the holiday allowance wizard system does this for you automatically if you are running version 2.11 or greater).

NB

To show Holiday on the employment history screen – System Setup > Housekeeping > System Definitions > Absences > Review From Employment History.

Since the release of version 2.11, you no longer need to run the holiday allowance wizard to recaculate holiday allowances and associate them to the correct employment history record as when you save the employment history record the software will revise the days for the allowance that is currently associated to the employment history record, and if no allowance is associated to the employment history record (e.g. for new employment history records), the software will create a new holiday allowance record and associate it to the employment history record.