Use this wizard to automatically generate holiday payments based on past payments that have been made to employees on payroll codes that have been marked as eligible for holiday payments, between a given range of periods. The holiday payments can either be a percentage of the original payment or at a rate set against the holiday payment payroll code.
The wizard has six pages. The first page requests the template and only employees attached to this payroll are considered for payment.
The second page requests the first period for which payments are to be interrogated. The period should be in the format YYYYMM.
The third page requests the last period for which payments are to be interrogated. The period should be in the format YYYYMM, and must be greater than or equal to the start period.
The fourth page requests an optional payroll code, which is used to hold the payments in the employee’s working file. This payroll code is used only when no payroll code is specified in the Rate field of the payment code eligible for holiday payments. A drop-down list of rate-based payment codes is provided.
The fifth page allows for the specification of whether the holiday payments are to be paid as a percentage of the original amount or at a predefined rate. If you select Percentage, the value set in the Default Rate field of the Defaults tab of the holiday payment code is used as a percentage. If you select Value, it is used as a rate.
The sixth and final page enables you to select a single employee. If this page is left blank, all employees in the selected template are processed. If you select an employee, only that employee is processed.
After you click Run and provide confirmation, the following processing is carried out:
- All payments in the working file that have been generated from previous runs of the holiday payment wizard are deleted.
- For each eligible payment made to employees of the selected template, a new entry is made in the working file using the specified holiday payment code. The number of units are taken from the original payment and the rate is taken either as an actual rate or as a percentage from the holiday payment code.